LBL has provided a strong School Attendance Advisor program to component schools for a number of years. During the past two years, schools have increasingly asked that we expand our program to help them maximize punctual and consistent student attendance. Subsequently, we designed and produced our attendance review solution, based on best practices research. The attendance review has been used throughout our region at the elementary, middle, and high school levels.
Attendance reviews follow an on-site clinical protocol comprising a
- pre-conference (discuss goals and procedures),
- data collection (a snapshot of what’s happening), and
- post-conference (discuss discrepancies between goals and what’s happening and strategize practical alternatives).
A report will be issued to the school after the visit. At least one follow-up is recommended to review and refine the implemented strategy and practices using LBL’s Attendance Scoring Guide.
Although quantitative data on the impact of the review process on student attendance is still being gathered, anecdotal evidence collected in follow-up visits to reviewed schools thus far indicates that the reviews result in:
- More accurate tracking of attendance.
- More consistent application of attendance-related procedures.
- Administrative awareness of the system’s efficiency in tracking attendance and implementing interventions.
- Improved systems of internal communication relative to attendance.
Attendance Review Pricing
There is no charge for this service to schools in Linn, Benton, and Lincoln Counties. It includes an experienced two-person team conducting a full-day attendance review with follow-up written report summary.
“Having outside, objective observers with the expertise of this ESD team come into our school and provide us feedback about our attendance process has been very helpful. It reinforced the positive practices we already had in place, and has resulted in a number of very significant improvements in how we encourage student attendance. We enthusiastically invite other schools to call and let us explain how the process is working for us!”
West Albany High School
FAQWhat is an attendance review?
During the exit dialogue, our team will share preliminary observations, data, and impressions. We will highlight and celebrate the strong practices we see. We will seek to clarify things that are unclear to us and will work to engage the team in meaningful brainstorming about potential options to consider.
- Presentations to school staff
- Presentations to the school board
- Follow-up review
- Provision of self-evaluation follow-up tools (including the use of our recently developed Attendance Scoring Guide.)
Day 1 (full-day)
7:30 a.m.: Meet with school administration
- Review schedule
- Identify teacher prep periods
- Review participation commitment for 3 p.m. meeting
7:50 a.m.: Review team in halls observing student entrance to building, entrance to classrooms, etc.
8:30 – noon: Review team interviews teachers, attendance personnel, administration
- Observes hallways and areas outside the building during class time
- Observes attendance record-keeping practices
Lunch: Team interviews groups of students in the lunchroom during lunch about perceptions of the school’s attendance practices
Post-lunch: Team continues observing & interviewing
- Prepares preliminary written overview of observations
3:00 p.m.: Review team meets with administrative team and attendance personnel for an exit meeting to review observations, highlight system strengths, and dialogue about considerations for improvements.
Day 2 (.25 day)
Team prepares written review summary based on observations, interviews, and exit meeting input and dialogue.
Follow-Up (.5 day)
Similar to Day 1 schedule with exit meeting at noon. Attention focus is on follow-up to concerns and plans generated during Day 1 as highlighted in the review report. Typically, the exit meeting also includes a review of the Attendance Scoring Guide discussion tool.